Versioned documents
Distinguish a revised publication from a previous accepted version.
Documents and consents
Know who accepted which version of a club document.
Publish documents, manage revisions and record participant acceptances. Staff can distinguish required action from documents already completed.
See how it works
The operational challenge
A tick in a spreadsheet rarely explains what was accepted.
Clubs revise rules, introduce event documents and manage adults alongside children. An undated acceptance flag cannot reliably identify the document version or the person concerned.
Klunivo connects publications and acceptances to participant records. Staff can follow required actions while members see which documents need attention.
How Klunivo works
From setup to everyday use.
Shared records let colleagues continue the process without copying the same information.
- 01
Prepare the document
Define the document and whether acceptance is required or optional.
- 02
Publish a version
Keep revisions distinct so their acceptance can be identified.
- 03
Request action
Present the relevant document to the appropriate member or guardian context.
- 04
Check completion
Review acceptance status alongside the participant’s other information.
What the feature supports
What documents and consents includes
Required or optional actions
Make the required step clear to staff and members.
Participant records
Keep acceptance linked to the person and document concerned.
Notifications
Surface document actions in the participant’s supported notification workflow.
Benefits by role
Shared information. Clear responsibilities.
Each person takes part in the workflow with access suited to their responsibilities.
Administrator
Maintain publications and identify incomplete requirements.
Reception
Answer document questions with the participant’s current status.
Member or guardian
Find the documents that require action in their own view.
FAQ
Documents and consents: common questions
Can documents have revisions?
Yes. Document publication and version-specific acceptance are supported.
Can some documents be optional?
The workflow distinguishes required and optional acceptance.
Does the software supply legal documents for every country?
No. The club must provide suitable documents and establish its responsibilities. A language version of this website does not establish legal suitability in another market.
See documents and consents in your club’s workflow.
Bring your workflow. We will show its setup and daily use.