Capacity
Treat available places as part of booking operations, not a note in the class description.
Scheduling and bookings
Class scheduling software with people and capacity built in.
Plan recurring classes around instructors, rooms and available places. Members book against the same current schedule your team uses.
See how it works
The operational challenge
A timetable needs to describe what the club can actually deliver.
A class may look available in a calendar even though the room is full or the instructor is teaching elsewhere. Separate booking lists make every timetable change harder to communicate.
Klunivo connects the session with its location, room, instructor and participant limit. Staff manage the plan in one place and members see the classes available to them.
How Klunivo works
From setup to everyday use.
Shared records let colleagues continue the process without copying the same information.
- 01
Set up resources
Define the locations, rooms and instructors that your timetable uses.
- 02
Build recurring sessions
Create repeatable class rules suited to your operating week.
- 03
Set access and capacity
Match places and eligibility to the real class format.
- 04
Handle bookings
Members reserve and cancel through their own view while staff work from the same session.
A day in the club
A coach becomes unavailable an hour before class.
The club needs to change one session quickly. Editing the recurring schedule would also affect next week, while posting a separate message would leave the timetable out of date.
- 01
Find the affected session
Check its time, venue, group and bookings.
- 02
Arrange cover
Assign the available coach or update the session as required.
- 03
Keep the recurring rule
Make a one-off exception without rebuilding the rest of the timetable.
- 04
Inform those affected
Use the session and group context to contact the appropriate members.
Outcome: Reception, the substitute coach and members can work from the same current session record.
Operational details
Make the record useful when plans change.
The important details are the ones your team needs to make the next decision.
Shared resources
Keep locations, rooms and assigned coaches connected to the schedule.
Waitlists
Use the configured waiting-list behaviour and review what happens when a place becomes available.
What the feature supports
What scheduling and bookings includes
Recurring timetable
Use repeatable scheduling rules instead of recreating every weekly class.
Rooms and instructors
Associate each session with the resources needed to run it.
Booking limits
Keep available places tied to the capacity set for a session.
Member self-service
Participants can check availability and manage supported bookings in their own panel.
Benefits by role
Shared information. Clear responsibilities.
Each person takes part in the workflow with access suited to their responsibilities.
Administrator
Maintain the schedule and resource assignments in one place.
Instructor
Follow a calendar that connects upcoming sessions with the right groups.
Member or parent
Check the correct participant’s availability before booking.
FAQ
Scheduling and bookings: common questions
Can classes repeat each week?
Yes. Recurring schedule rules support regular classes with assigned instructors, rooms and limits.
Can members book themselves?
Yes. Members use their own panel to view available classes and make eligible bookings.
Does a room limit replace club policy?
No. Capacity and booking settings need to reflect the club’s actual equipment, staffing and participation rules.
Practical guides for your club team
Connect acquisition, regular participation and member return with the PUO approach.
See scheduling and bookings in your club’s workflow.
Bring your workflow. We will show its setup and daily use.