Associations and memberships

Membership administration software for active associations.

Connect members, fees, roles, documents, communication and events, especially when membership includes recurring groups or classes.

For associations and membership organisations that also run regular activities

Explore the daily workflow
Associations and memberships — a setting for regular coached or group activities
For associations and membership organisations that also run regular activities

How your organisation works

Membership status, fees and communication should describe the same person.

An association may keep its member register, payment list and event registrations separately. When it also runs regular activities, that separation makes participation and responsibility harder to understand.

Klunivo brings these operational records together. It is particularly relevant when members join groups, attend classes or access activities through a configured service.

Everyday scenarios

How can your team use Klunivo?

These scenarios use existing Klunivo capabilities. They do not assume custom sport-specific modules.

01

Membership fees

Connect the member’s service and payment context.

02

Individual roles

Give administration and activity leaders suitable accounts.

03

Documents

Keep document versions and acceptance associated with the member.

04

Regular activities

Add scheduling and attendance to the membership record.

Workflow

From initial setup to regular classes.

Connect participants and classes with the information each staff role needs.

  1. 01

    Build the member register

    Connect people, family relationships and staff responsibilities.

  2. 02

    Define membership

    Set the service, validity period and participation rules.

  3. 03

    Manage formalities

    Publish documents and review acceptance status.

  4. 04

    Maintain the relationship

    Use communication, activities and reporting to support members.

Key features

The features behind this workflow.

Each feature page explains how the product works and which settings or integrations are needed.

Members and familiesManage adults, children, guardians and training groups in one club database. Give parents one account while keeping each child’s membership, attendance and progress separate.Memberships and paymentsDefine membership periods, class access and entry limits. Give staff a clear view of what a participant can use and how the associated payment has been recorded.Documents and consentsPublish documents, manage revisions and record participant acceptances. Staff can distinguish required action from documents already completed.Roles and permissionsSeparate administrator, reception, instructor, member and kiosk workflows. Keep people working from shared club records with individual accounts and appropriate permissions.

Related organisations

Explore other ways clubs use Klunivo.

Compare the operational priorities of different organisations and find the approach closest to your own.

Sports clubsFor clubs running regular coached sessions in one or several sectionsEducation and hobbiesFor class-based educational and hobby organisations, including chess and group workshopsSports academiesFor single-sport and multi-sport academies running regular coached programmes

FAQ

Associations and memberships: common questions

Is Klunivo suitable for every association?

It is most relevant where membership is connected to recurring groups, classes or events.

Can it support membership fees?

Configured memberships, plans and payments can represent a recurring service.

Does it replace statutory governance records?

Do not assume functionality for elections, statutory filings or complete association governance. Review those requirements separately.

See Klunivo in practice: Associations and memberships.

Tell us about your groups. We will demonstrate the workflow your team needs.

Book a demo

Practical guides for your club team

Connect acquisition, regular participation and member return with the PUO approach.