Siblings in different groups
Keep each child’s services and sessions distinct.
Children’s activities
Children’s activity booking software with families built in.
Keep siblings, class groups, guardian accounts, fees and documents connected from the first enquiry to regular attendance.
For organisations offering recurring children’s classes and after-school activities
Explore the daily workflow
How your organisation works
The adult booking the class is not the participant attending it.
A guardian may organise activities for several children, each with a different group, pass and set of documents. Treating the family as a single contact obscures which child a payment or booking concerns.
Klunivo separates participant histories while connecting them to guardian access. Staff can answer the family’s question without creating another login or administrative list for every child.
Everyday scenarios
How can your team use Klunivo?
These scenarios use existing Klunivo capabilities. They do not assume custom sport-specific modules.
Trial enquiries
Arrange a suitable first class and record the outcome.
Documents
Check the version and participant associated with a required acceptance.
Parent communication
Choose the correct guardian and child context before contacting the family.
An example from daily operations
A simple parent experience depends on precise child records.
The adult makes administrative decisions, but the class, attendance and progression belong to the child. Keeping those roles distinct prevents confusion when siblings join different activities.
- 01
Register the guardian
Keep the relevant adult contact with the family.
- 02
Add each child
Create separate participant records.
- 03
Complete enrolment
Assign the group, service and relevant documents.
- 04
Support the family
Answer questions in the context of the correct child.
Outcome: Parents can use one account while the organisation keeps a complete record of each participant.
Decisions before setup
Configure the system around how your organisation teaches.
Make these rules explicit so staff and members understand the same process.
Group eligibility
Define age and level criteria in terms staff can apply consistently.
Documents
Identify which documents and acceptances the organisation needs.
Communication
Make sure administrative updates go to the appropriate guardian.
Workflow
From initial setup to regular classes.
Connect participants and classes with the information each staff role needs.
- 01
Connect the family
Create guardian relationships and separate child records.
- 02
Choose the group
Match the child to the organisation’s age and programme structure.
- 03
Arrange participation
Assign services and eligible bookings.
- 04
Keep the parent informed
Use attendance and documents to support clear follow-up.
Key features
The features behind this workflow.
Each feature page explains how the product works and which settings or integrations are needed.
Members and familiesManage adults, children, guardians and training groups in one club database. Give parents one account while keeping each child’s membership, attendance and progress separate.Documents and consentsPublish documents, manage revisions and record participant acceptances. Staff can distinguish required action from documents already completed.Member communicationUse inbox conversations, group messages and configured delivery channels with the context of participants, families, classes and events.Camps and eventsConnect the event offer, participants, waiting list, documents and payment records with the families already in your club.
FAQ
Children’s activities: common questions
Does each child need a separate parent login?
No. One guardian account can connect several participant profiles.
Can children attend different activities?
Yes. Group and service relationships are recorded separately for each participant.
Does software decide who can legally give consent?
No. The organisation must establish appropriate documents and responsibilities for its circumstances.
See Klunivo in practice: Children’s activities.
Tell us about your groups. We will demonstrate the workflow your team needs.
Practical guides for your club team
Connect acquisition, regular participation and member return with the PUO approach.